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Marketing Statement
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.
- Job Summary
Pay Rate
SEIU Union Represented position under SEIU Professional Grade 08
$39.52 Hourly (Step 1) - $51.66 Hourly (Step 5)
Reports To
Manager of Acquisition Support
Current Assignment
This announcement will be used to fill one (1) Administrative Analyst position.
The selected incumbent for this position will support the Maintenance and Office of Infrastructure and Delivery (OID) under Acquisition Support Manager. We are seeking energetic and creative problem solvers with a passion for building new processes and organizational capabilities.
The successful candidate will demonstrate the following knowledge, abilities, and experience beyond the minimum qualifications:- Knowledge of contract administration programs including construction engineering and procurement of engineering materials
- Ability to maintain business relationships with service providers to facilitate new and continuing contracts and agreements
- Reviewing technical documents such as contract specifications, drawings, proposals, and reports
- Knowledge of contract and procurement principles and practices
- Federal, State, and local laws, codes and regulations relating to Contracts and Procurement
- Experience working with Engineers and Project Managers is preferred
- Work with accounting and logistics to resolve invoice issues.
- Experienced in performing complex analysis on reporting, must have strong skill set in MS Excel
- Utilize Excel extensively and functions for accurate data analysis. Experience with Pivot Tables is highly desired
- Ability to work independently to manage their workload and the ability to develop and foster relationships with staff from across the organization, contractors, and vendors
- A willingness to take the initiative by identifying and understanding problems and devising appropriate solutions
- Demonstrate significant attention to detail as accuracy is a critical component of deliverables
- Participate in development and monitoring of department goals and objectives
- To have knowledge of using the enterprise resource planning (ERP) financial software for example: Oracle/PeopleSoft
- Demonstrate working well under the pressure of deadlines with priorities changing on short notice, while having to maintain high-quality results
Selection Process
This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application.
The Employment Office will screen bids/applications/resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first.
All applicants are asked to complete the application and/or Bid Form in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a sub
Application Process
All SEIU Local 1021 members MUST submit their bid forms in the bid box. Failure to comply may invalidate the employee's bid.
Current Non-SEIU employees are strongly encouraged to apply on line, either at www.bart.gov/jobs, or on WebBART. Current Non-SEIU employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688.
On line or paper applications are considered to provide supplemental information and should not be considered a substitution for the bid form itself.
Applications must be complete by the closing date and time listed on the job announcement.- Examples of Duties
- Plans and organizes administrative or management studies related to the activities or the operations of the department to which assigned.
- Determines analytical techniques and information gathering processes and obtains required information and data for analysis.
- Analyzes alternatives and makes recommendations regarding such areas as equipment, cost analysis, policy or procedure modifications, etc.
- Discusses findings with management staff and prepares reports of study conclusions.
- Assists in the development and implementation of department or division goals and objectives.
- Conducts a variety of special projects and programs related to the functions of the department or division to which assigned.
- Assists in preparing, analyzing and monitoring the annual budget, including gathering information for budget development and monitoring expenditures.
- Develops, implements and administers special administrative programs related to the functions of the department or division.
- Coordinates activities with those of other District departments, such as Employee Relations, Safety, and Purchasing depending upon the nature of the project to which assigned.
- Confers with representatives of other transit or governmental agencies, vendors and others, as required by project assignments.
- Provides technical assistance to others on administrative and analytical matters.
- May develop or utilize computer applications to assist with analytical studies.
- Prepares technical reports, correspondence and other written materials.
- Directs the work of support staff on a project or day-to-day basis.
- Plans and organizes administrative or management studies related to the activities or the operations of the department to which assigned.
- Minimum Qualifications
- Education:A Bachelor's degree in business or public administration, accounting, economics, or a closely related field from an accredited college or university.Experience:Two (2) years of (full-time equivalent) verifiable professional level experience in administrative, management, systems, operations, budgetary or similar analyses.Substitution:Additional analytical experience may be substituted for the education on a year-for-year basis. A college degree is preferred.
- Knowledge and Skills
- Knowledge of:
- Principles, practices and methods of administrative and organizational analysis
- Public administration principles and practices
- Business computer user applications, particularly as related to statistical analysis and data management
Skill in:- Analyzing difficult administrative, operational, and organizational problems
- Evaluating alternatives and reaching sound conclusions
- Collecting, evaluating and interpreting varied information and data, either in statistical or narrative form
- Preparing, coordinating, administering and monitoring capital and operating budgets. Interpreting and applying laws, regulations, policies and procedures
- Preparing clear, concise and complete reports and other written materials
- Maintaining accurate records and files
- Directing the work of others on a day-to-day or project basis
- Coordinating multiple projects and meeting critical deadlines
- Exercising sound independent judgment within established guidelines
- Establishing and maintaining effective working relationships with those contacted in the course of the work
Equal Employment OpportunityGroupBox1
The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.
The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at .
Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at .
The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.
The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov.